Quota's are not the answer. If anything Quota's can raise not only interoffice hell but legal problems as well. The key is to manage it and work with quota's + archiving.
If we had strcit quota's business WOULD come to a crawl.
I have no idea how much I use and I don't care. If I get hassled about my mailbox size we're going to have problems. As it is, I guess I'm lucky that I don't have to ask for permission.
Last place I worked at had a ~200mb or so limit. for 99% of users it was ok (secretaries...no need to keep anything beyond 1-2 weeks of normal office-client email for day to day stuff).
However, this one specific computer I worked on sometimes (I was using another one) was used for viewing, managing and sending PDF's of sticker graphics.
We needed to keep everything since clients always wanted earlier versions, and there were LOADS, also had to be able to search by date so putting them in a single pst file does no good, keeping them in the outlook inbox was far easier.
Incompetent IT and incompetence in general lead to automatically deleted emails and a lot of frustration. All we needed was 1gb for a single computer, that would last us 2-3 years. Nope...no one cared
However, this one specific computer I worked on sometimes (I was using another one) was used for viewing, managing and sending PDF's of sticker graphics.
We needed to keep everything since clients always wanted earlier versions, and there were LOADS, also had to be able to search by date so putting them in a single pst file does no good, keeping them in the outlook inbox was far easier.
Incompetent IT and incompetence in general lead to automatically deleted emails and a lot of frustration. All we needed was 1gb for a single computer, that would last us 2-3 years. Nope...no one cared
I'll give my I.T. dept 100 ***** by a damn 1tb drive for me. I hate getting constantly harassed about my mailbox size. It's not that I don't clean up, which I do, but sometimes I get sent large files that I'd like to keep around for a bit (4-6 months) just for future reference. (And no, I don't email 5MB files, max 1MB and very rarely.)
They have a 200mb limit on the mailbox, but I just offloaded all storage to a PST on my network folder which doesn't count against your total. But that still takes up space? Eh whatever.
They have a 200mb limit on the mailbox, but I just offloaded all storage to a PST on my network folder which doesn't count against your total. But that still takes up space? Eh whatever.
Limiting mailbox size is a productivity killer. Like I said - storage is cheap and the productivity gains far outweigh the cost.
pontifex
Lifer
- Dec 5, 2000
- 43,804
- 46
- 91
Originally posted by: Goosemaster
As if I don't have better things to do...and forget about a quota....they'd crucify me.
btw on average we are talking 5GB+ a piece here...
urgh.....need to ge an archiver...er...need to get funding to get an archiver:|
holy shit! 5 GB???? damn...at my last job it was set 110 mb, at 100 mb you started getting warnings.
i always moved stuff to PST files. I rarely kept anything on the server, unless it was something that was extremely important or needed to be handled soon. everything else immediately went into my personal folders and archived to a pst file.
WT
Diamond Member
- Sep 21, 2000
- 4,816
- 60
- 91
200mb Groupwise limit here at my work. We had 6 people just today run over their limit. I slimmed my already measly Inbox down to 10% (less than 20mb) just because I wanted to feel superior in my own way.
5gb is just insane, unless you are talking about a graphics editing business.
5gb is just insane, unless you are talking about a graphics editing business.
UnatcoAgent
Diamond Member
- Oct 25, 1999
- 5,462
- 1
- 0
Sphexi
Diamond Member
- Feb 22, 2005
- 7,280
- 0
- 0
Total size of our shared support inbox, which probably has close to 150k emails in it...about 1.2GB or so. My personal email folder, about 765MB or so. Then we have a public folder for emails and faxes, 4.9GB. We only have 20 or so people here, I'm betting we only use up around 20GB or so of space.
On my own servers I don't mind so much the overall size of mail, I just want them to deal with it. File it or otherwise it gets deleted automatically. My policy is no more then 1 year in sent items, no more than 1.5 years in the Inbox, and no more than 2 weeks in either deleted or Junk mail.
Every once in a while, someone complains, but I generally hold my ground. I tell them if you can file your taxes once a year, you can do the same with your email.
Every once in a while, someone complains, but I generally hold my ground. I tell them if you can file your taxes once a year, you can do the same with your email.
Blackjack200
Lifer
- May 28, 2007
- 15,995
- 1,688
- 126
We have a 1 gb limit on our .pst file. I find that that's good for about 6 months worth of archives. When I run over the limit, I go in and delete the oldest emails until I'm back under. I can't take the time to sift through thousands of emails and figure out which ones might be important.
Last month we found out that our company was getting sued (no big deal, it's fairly common in my industry), our office of general counsel sent lawyers to talk to us and they told us not to delete any e-mails related to XXX lawsuit. Then they asked if any of us had received emails that would be considered relevant. I told them that I had, but I deleted them because the company forced me to.
That a tightly regulated, highly scrutinized company would force it's employees to delete emails just blows my mind. Penny wise and pound foolish.
1. people, please be careful with PST's, expecially over the network. Not only is it a dangerous way to store stuff, but it fvks up with backups unless you have a $$$ openfiles addon. Also tha whole keeping stuff on your local un-backedup machine has it's downsides
2. the most intelligent way I have found to deal with the problem that is email to is to analyze what it is used for and try to find approrpiate alternatives. This can be as simple as a heavily-audited file uploader for sending files (got that) to an intricate sharepoint farm+multiple extranets that prevent people from needlessly blasting sh!t in the first place. It's PITA but the research and analysis saves a lot time, and in the end, ends up benefitting the users and the company at large the most.
It's hard to deal with but many employees require that much retention and as spidey said, storage is cheap. my only argument is that storage is cheap and should be used for a NAS for archives. I like to keep my live stores lean and mean :evil:
2. the most intelligent way I have found to deal with the problem that is email to is to analyze what it is used for and try to find approrpiate alternatives. This can be as simple as a heavily-audited file uploader for sending files (got that) to an intricate sharepoint farm+multiple extranets that prevent people from needlessly blasting sh!t in the first place. It's PITA but the research and analysis saves a lot time, and in the end, ends up benefitting the users and the company at large the most.
It's hard to deal with but many employees require that much retention and as spidey said, storage is cheap. my only argument is that storage is cheap and should be used for a NAS for archives
. I like to keep my live stores lean and mean :evil:
pontifex
Lifer
- Dec 5, 2000
- 43,804
- 46
- 91
you do know you can create multiple pst files and have them open in outlook?
i had one pst file that i called YEAR 2007 and before I got laid off, i was going to name my current one YEAR 2008 and start a new one. I could have all 3 open at the same time and look at any emails in either of them at the click of a mouse.
our downtime/employee repurcussion level is dangerous....sure we've got them by the balls, but they are all holding dead-man-switch 'nades...
technically it is not my job at all but that is exactly what I do.
Most of what I do (<90%) is not part of my job description
<--focused on policy
ultimatebob
Lifer
- Jul 1, 2001
- 25,134
- 2,450
- 126
In defense of the IT Nazis, it's not just the storage that's the problem. All of that e-mail still needs to be backed up, and it gets harder to meet backup SLA guidelines when you have a few TB worth of company e-mail to archive.
Sure, you can get faster backup servers and more bandwidth to fix that... but those AREN'T cheap.
calculate the yearly cost to the company for having unlimited email storage. provide a cost saving solution. If they choose to still be ridiculous then so be it at least you tried.
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