Need Excuse for work to unblock access to my email.

[Coldkilla]

I just got picked up with my new job, and we were provided 2 different email accounts. I have the two email accounts set to automatically forward to my GMail account. The problem: GMail account accessibility, i.e. "webmail", is disabled for access. I can submit a "unblock request form", but the reasoning must be "EXPLICITLY FOR WORK RELATED USE". I use the GMail service not only as a hub to route the two work emails but use its calander, spreadsheets, and documents. The company I work for is contracted inside of the building I work in. I fear that my reasoning may not 'fly' with the person with the authority to unblock it.

Any ideas on how I should present/word my case in order to have them allow me access to my GMail account? It'd just be nice for me to have one single email account to manage instead of 3.

 

[DivideBYZero]

"It'd just be nice for me to have one single email account to manage instead of 3. "

Start there and throw in the spready and doc stuff too. They'll still say no, but we'll get an update.

 

[LS20]

probably just a formalit

 

[Steve]

Say something about being more productive and efficient with consolidating your email accounts.

 

[Coldkilla]

Yea they probably will say no, I just want to have a presentable case that might sway their decision.

Originally posted by: Steve
Say something about being more productive and efficient with consolidating your email accounts.

Nice.

 

[jandrews]

companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

 

[Coldkilla]

Then perhaps I dont need to say anything about forwarding?

 

[MrDudeMan]

Originally posted by: jandrews
companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

Agreed. I would be fired for doing this as the information in my email is confidential and I'm sure many, many other people are in the same situation.

 

[loup garou]

Just ask them what approved methods they have for managing multiple email accounts from one frontend (for example, multiple mailboxes open in one Outlook profile, if it is Exchange based). I would never let email forward to outside servers. Judging from this and your firefox thread though, I'm sure the IT staff will get frustrated with you very soon.

 

[Vette73]

Depends on the work you do. If it is for the Pharm. industry or another one that is well regulated then no. If for gov work then no.

Last job was for Pharm. so they had to keep copies of all internal e-mail and replies. So sending out business e-mail to a system that did not record them could viloate rules.
And for the Gov (or even a contractor) I should not have to say why.

 

[Skacer]

You know how bad an idea it is to forward all your company email off of your secure networks and onto Gmail? What the hell.

 

[KLin]

Originally posted by: Skacer
You know how bad an idea it is to forward all your company email off of your secure networks and onto Gmail? What the hell.

<coldkilla> Can you give me access to gmail? I forward all of my work email to my gmail account.
<IT manager> OMG WTFBBQ YOU'RE FIRED JERKOFF!!! GTFO NOW!! :|:|:|
<coldkilla>

That's how I see it playing out.

 

[Chryso]

Use pop to to access your gmail.

 

[robphelan]

why don't you just forward your gmail account to your new job?

 

[Tsaico]

Originally posted by: jandrews
companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

Same here. Especially if you are contracted worker. I have our exchange set to not allow auto forwarding, the only one who can do that are the network admins, let alone give them access to the external email to check on it or send things. I would have just given you the one local login, routed both email addresses to it, then made whatever email that fits your particular naming convention as your default.

As far as I know, you could be emailing yourself and friends sensitive information from inside the company.

 

[imported_nerve]

go get a blackberry and setup your gmail on that

 

[ATLien247]

Why do you need two e-mail accounts? I suppose you could ask to have one of them disabled or deleted. Or perhaps set one of your work accounts to forward to the other. I agree with all the others that forwarding to an external account should not be allowed.

 

[Coldkilla]

Can't I just have my gmail forward to my work account? Then the company doesn't have to worry about confidential information being passed out. Where can I go to have that happen?

 

[Throwmeabone]

Originally posted by: Coldkilla
Can't I just have my gmail forward to my work account? Then the company doesn't have to worry about confidential information being passed out. Where can I go to have that happen?

In Gmail: Settings -> Forwarding and POP.

 

[Regs]

Originally posted by: Coldkilla
Can't I just have my gmail forward to my work account? Then the company doesn't have to worry about confidential information being passed out. Where can I go to have that happen?

I've tried this and my work filters them as spam/deleted messages.


Requests like these would likely be over my managers head. It will likely be someone high up in HR making a request to the IT security director.

 

[mugs]

Originally posted by: jandrews
companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

Seriously... that's a BIG no-no. We're not allowed to use Google Desktop Search (or whatever it's called) here either. They don't want private company info on Google's servers...

Originally posted by: Coldkilla
Then perhaps I dont need to say anything about forwarding?

No, you should stop forwarding your work e-mail to gmail. They will find out.

 

[OutHouse]

Originally posted by: mugs

Originally posted by: jandrews
companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

Seriously... that's a BIG no-no. We're not allowed to use Google Desktop Search (or whatever it's called) here either. They don't want private company info on Google's servers...

Originally posted by: Coldkilla
Then perhaps I dont need to say anything about forwarding?

No, you should stop forwarding your work e-mail to gmail. They will find out.

I never thought about that. is there a way to block that?

 

[mugs]

Originally posted by: Citrix

Originally posted by: mugs

Originally posted by: jandrews
companies dont like to forward their email to a outside source like gmail. I would never approve a request for this as a manager.

Seriously... that's a BIG no-no. We're not allowed to use Google Desktop Search (or whatever it's called) here either. They don't want private company info on Google's servers...

Originally posted by: Coldkilla
Then perhaps I dont need to say anything about forwarding?

No, you should stop forwarding your work e-mail to gmail. They will find out.

I never thought about that. is there a way to block that?

I've never used it myself, but according to the Wikipedia page:
http://en.wikipedia.org/wiki/Google_Desktop

"Google Desktop V.3 contains certain features that raise serious security and privacy concerns. Specifically, the share across computers feature that introduces the ability to search content from desktop to desktop greatly increases the risk to users' privacy. If Google Desktop V.3 is set to allow Search Across Computers, files on an indexed computer are copied to Google's servers. The potential for information stored on their computers to be accessed by others if they enable this feature of Google Desktop V. 3 on their computers should be seriously considered. The EFF advises against using this feature.[15] Also, those who have confidential data on their work or home computers should not enable this feature. There are privacy laws and company policies that could be violated through the installation of this feature, specifically, SB 1386, HIPAA, FERPA, GLBA and Sarbanes-Oxley.[16]"

So if you disable that feature, you should be fine.

 

[Schfifty Five]

www.vtunnel.com

 

[alkemyst]

doubt anything can be done...why two email accounts anyway? Outlook handles these easily with profiles which is usually always used in corporate america.

We have several email accounts that are monitor and system related...but all get forwarded to our IS distribution list.

Either way sounds like a way to just get personal mail at work and not really the best method to watch the two work mailboxes.

Edit just noticed the firefox thread....you are either trolling or going to be short-lived there.

You do realize forwarding mail outside your company servers is more than likely part of the rules you signed not to do at hire time. This one usually carries an 'up to immediate termination' clause with it.