People always wonder how these things occur. Every meeting, briefing, awards ceremony etc. is allowed a certain amount of money for the event according to many factors. Not the least of which is how much is in a particular groups budget for said meeting and how many expected meetings there will be till the next fiscal year.
Then the commander or host of the group turns it over to whoever is lowest on the totem pole because they're much too laz...err I mean busy to handle the details themselves. Now this lowest on the totem pole person, who's never even planned a kegger in HS, goes to the venue which is hosting the event and says we have <the total amount that is possible to spend> for this many people. Now, what can you do for us?
The venue director rubs his/her hands gleefully and says, "Oh, you want breakfast coffee and snacks?" Doing some quick math in their head, "that'll be blah blah blah and the total on the contract works out to $32 a head."
But, you say, does no one review these expenditures? Why of course.
Were goods received? Check.
Did an authorized person sign the contract? Check.
Was the total amount spent within budget? Check.
Sadly, did someone spend $16 on a muffin. Is not listed on the S.O.P.