• We should now be fully online following an overnight outage. Apologies for any inconvenience, we do not expect there to be any further issues.

It probably won't matter much, but what to address this person as?

release213

Member
Feb 26, 2014
68
0
0
I applied for a position and used Ms. Last Name on the email and cover letter. I felt that it was overly formal but I went with that since I haven't met her in person.

She responded to all the applicants with the next steps and ended her email with just her first name. When I respond to the email, is it okay to just use her first name now?
 

destrekor

Lifer
Nov 18, 2005
28,799
359
126
Even after I got replies that were similar, if these were letters sent back and forth as part of a job application and no offer had been made, I stuck to using Mr./Ms./Mrs. lastname.

My personal opinion is that should be the way forward, unless they specifically tell you to refer to them by what they want, and at that point, I would switch to whatever they suggested. If they never suggest a change but sign their emails with only their first name or anything else, I still go with the full name. If I notice in their signature something important, like a different last name (hyphenated?) or a Dr. or some such qualifier to add before or after, then I WOULD add that in to show that I am paying attention.

Until a job offer, however, I personally don't think there's room for informal salutations until it is requested, or in very rare cases where you are already very close with the individual... but at that point the informality should already be obvious (or it would not be appropriate then, either).


Some may find no offense if they do sign their emails informally, as they may recognize that you are merely using the details available and attempting to follow suit. You may be able to get away with it, or they may even prefer to see that without them having to prompt you to shift to informal conversation. That said, I cannot see how there would be any fault for an applicant retaining the formal approach throughout all back and forth, at least prior to official offers.
 

OCGuy

Lifer
Jul 12, 2000
27,224
37
91
You have to establish your superiority early on, or you will forever be known as a cube-drone on the fast track to 25 years of $40k and a crappy white elephant gift at Xmas every year.

On a serious note, I don't usually see that type of formality in initial procedural email exchanges.

I have a uni-sex name on the feminine side of the spectrum, so that could get someone into the round filing cabinet real quick :p

It is already hilariously awkward when someone I haven't spoken to on the phone, and doesn't work with me often thinks I am a female and then finally calls me, or emails me with girl-talk.
 
Feb 6, 2007
16,432
1
81
At this point you should give her a friendly nickname as a gesture of camaraderie, like "Sugartits" or "Jiggles."
 

Rakehellion

Lifer
Jan 15, 2013
12,181
35
91
Using "Ms." is pretty presumptuous about someone's marital status.

Just use the name they gave you.
 

Blackjack200

Lifer
May 28, 2007
15,995
1,688
126
I address my emails however the other person signs thiers.

Imagine it was a phone call.

"Hello?"
"Hi release213, this is Jill from Moneycorp"
"Oh, hi Ms. Berger"

WTF? They're telling you what to call them. Just do it.
 

KeithTalent

Elite Member | Administrator | No Lifer
Administrator
Nov 30, 2005
50,231
118
116
I address my emails however the other person signs thiers.

Imagine it was a phone call.

"Hello?"
"Hi release213, this is Jill from Moneycorp"
"Oh, hi Ms. Berger"

WTF? They're telling you what to call them. Just do it.

Yep. Should generally be clear from how they respond.

It's actually the complete opposite of presumptuous. :p

Haha, this, maybe Rake did not see the missing 'R'. :D

KT
 

destrekor

Lifer
Nov 18, 2005
28,799
359
126
I address my emails however the other person signs thiers.

Imagine it was a phone call.

"Hello?"
"Hi release213, this is Jill from Moneycorp"
"Oh, hi Ms. Berger"

WTF? They're telling you what to call them. Just do it.

This is generally true, and is exactly what you should do in day to day - but I've often seen it stressed that it should still be kept formal for the purposes of seeking new employment, unless you feel really confident or comfortable and it seems appropriate.

For all non-application exchanges, I always go with what they sign.

For those with the ambiguous names, I just use the full name. Dear Ashley Smith, for example. If I can successfully google and feel confident I have found the right person on some social media or "about us" or "contact us" page on a website, I then settle on a gender-specific approach, otherwise I stick to the neutral full name.
 

ThinClient

Diamond Member
Jan 28, 2013
3,977
4
0
Until you're specifically told or given permission by the person, personally, you call them Mr. or Mrs. whatever.
 

BurnItDwn

Lifer
Oct 10, 1999
26,353
1,862
126
Greet them as "Your Eminence" or "Your Holiness." It ought to get some confusion or a smile out of them.