How to forward all the email sent to an email address to 2 other (Exchange 2003)?

[starriol]

Hi all,

I have a problem, a client had a setup with another mailserver (Mdaemon), that allowed him to do that.
Anyone knows how to do the same in Exchange? I thought about distribution lists, but I don't think it will work to have a dist. list called joe@example.com, with the members joe, martin and peter. You can't have an email address with the same name as a distribution list right?

How would you solve this?

Thanks!

 

[Nothinman]

You could setup a distribution list called something else like "Joe copy" or something with the other people in it and use the forward option on Joe's mailbox to have it send a copy to that. The fact that Exchange only lets you select 1 other recipient for copy/forward on a mailbox is pretty stupid.

 

[seepy83]

To setup a distribution list, Joe's email address would need to be something other than joe@example.com.

Is the scenario that Joe's email address is joe@example.com, and all email going to Joe needs to be forwarded to martin and peter? If that's the case, then use outlook Rules and Alerts to create a rule that forwards to martin and peter.

 

[starriol]

To setup a distribution list, Joe's email address would need to be something other than joe@example.com.

Is the scenario that Joe's email address is joe@example.com, and all email going to Joe needs to be forwarded to martin and peter? If that's the case, then use outlook Rules and Alerts to create a rule that forwards to martin and peter.

Hi guys, thanks for the responses.
Seepy, you say I should configure a rule that forward mail in Outlook? The rule will then be processed by exchange directly, right? Without needed Outlook to be open?

 

[seepy83]

Hi guys, thanks for the responses.
Seepy, you say I should configure a rule that forward mail in Outlook? The rule will then be processed by exchange directly, right? Without needed Outlook to be open?

Your best bet is to create the rule, send some test emails, close outlook, send some more test emails, and see what happens. I don't know off-hand which rules are processed only client-side and which will be processed server-side, and whether or not the version of Exchange matters.

 

[Nothinman]

Your best bet is to create the rule, send some test emails, close outlook, send some more test emails, and see what happens. I don't know off-hand which rules are processed only client-side and which will be processed server-side, and whether or not the version of Exchange matters.

That seems sketchy at best...

 

[seepy83]

That seems sketchy at best...

Testing a possible solution is sketchy? I'm not sure I follow your logic...

The OP can go through Microsoft's documentation or search Google or the blogs to get a definite answer regarding what outlook rules exchange processes server-side if the testing I suggested isn't good enough for him. I'm not going to take the time to do it, but I'm pretty sure that the rule I suggested is processed server-side and will work perfectly fine.

 

[Nothinman]

Testing a possible solution is sketchy? I'm not sure I follow your logic...

The OP can go through Microsoft's documentation or search Google or the blogs to get a definite answer regarding what outlook rules exchange processes server-side if the testing I suggested isn't good enough for him. I'm not going to take the time to do it, but I'm pretty sure that the rule I suggested is processed server-side and will work perfectly fine.

Not the testing part, the relying on Outlook rules part. Creating a distribution list and forwarding it on the mailbox like I suggested would take all of 5min and not be able to be screwed up by the end user or Outlook.

 

[Zargon]

Not the testing part, the relying on Outlook rules part. Creating a distribution list and forwarding it on the mailbox like I suggested would take all of 5min and not be able to be screwed up by the end user or Outlook.

yes buit I have never seen one done where the email being sent to, is also the dist list.

I have set up tons of fhelp@whatever ETC with groups in them.

but not cc'ing steve on all of joes mail or whatever.

not that it isnt possible, but I dont think a dist list will do it in this case.

unless of course its client biz@whatever.com and it goes to joe peter and martin@whatever

 

[Fardringle]

If joe@example.com is already receiving all of the messages, why do you need to forward everything to joe@example.com again, along with the other addresses? Why not just set up a rule to forward messages to the other addresses? If you just forward (not move) the messages, joe will still be able to receive the messages along with martin and peter.

 

[Nothinman]

yes buit I have never seen one done where the email being sent to, is also the dist list.

I have set up tons of fhelp@whatever ETC with groups in them.

but not cc'ing steve on all of joes mail or whatever.

not that it isnt possible, but I dont think a dist list will do it in this case.

unless of course its client biz@whatever.com and it goes to joe peter and martin@whatever

I've done this multiple times when people leave at our company and multiple other people want copies of his email after that. It's simple to just create a new distribution group, add the new people do it and put the forward on the old mailbox. It sucks that you can only select 1 destination, otherwise the group wouldn't be needed, but that's just a limitation of Exchange.

 

[Zargon]

makes sense

we always just gave them access to the mailbox so theirs wasnt inundated with other peoples spam

 

[Nothinman]

makes sense

we always just gave them access to the mailbox so theirs wasnt inundated with other peoples spam

I do that too for some people who want/need to go back into older messages, but that's not always the case and it's more likely that they'll see that email about a quote, ticket, etc coming into their inbox than a secondary one at the bottom of their Outlook window. And SPAM isn't really an issue for us, hasn't been for a while now.

 

[starriol]

If joe@example.com is already receiving all of the messages, why do you need to forward everything to joe@example.com again, along with the other addresses? Why not just set up a rule to forward messages to the other addresses? If you just forward (not move) the messages, joe will still be able to receive the messages along with martin and peter.

The thing is that I cannot (I believe) have a distribution list AND also have the same name as an email address. He needs to receive all email sent to joe@company.com, and so do 3 other people.

 

[Zargon]

I do that too for some people who want/need to go back into older messages, but that's not always the case and it's more likely that they'll see that email about a quote, ticket, etc coming into their inbox than a secondary one at the bottom of their Outlook window. And SPAM isn't really an issue for us, hasn't been for a while now.

heh by spam I meant whatever newsletters ETC they had subscibed to that the other person doesnt need/want flooding their inbox.

the barracuda at that job is *very* effective

 

[Nothinman]

heh by spam I meant whatever newsletters ETC they had subscibed to that the other person doesnt need/want flooding their inbox.

the barracuda at that job is *very* effective

Ah ok, that makes sense.

 

[Zargon]

 

[starriol]

SOLUTION:

Hi guys, thanks for all the responses!

Someone at another forum proposed this, which works great!

""OK so the situation is:

Mailbox called Tom. Two other users called Dick and Harry. Mail sent to Tom should be forwarded to Dick and Harry?

Setup a distribution list called something obvious and add Dick and Harry to it. On Toms mailbox properties look at the Exchange General/Delivery Options and add the distribution list you just made.

Sure you can do it using Outlook rules too, but it's not visible from the admin tools.

 

[Fardringle]

That's what I meant when I said to just forward Joe's email to the other people and let Joe continue to receive the messages normally. I'm glad it is working for you.

 

[Nothinman]

SOLUTION:

Hi guys, thanks for all the responses!

Someone at another forum proposed this, which works great!

""OK so the situation is:

Mailbox called Tom. Two other users called Dick and Harry. Mail sent to Tom should be forwarded to Dick and Harry?

Setup a distribution list called something obvious and add Dick and Harry to it. On Toms mailbox properties look at the Exchange General/Delivery Options and add the distribution list you just made.

Sure you can do it using Outlook rules too, but it's not visible from the admin tools.

Isn't that what I suggested first?