How do you extend the "booking window" for meeting invites in Outlook?

Wekiva

Senior member
Feb 13, 2001
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We use Microsoft Exchange 2003.

Our IT guys recently added our conference rooms as assets that can be checked out to reserve them for a meeting when sending out a meeting invite in Outlook. We are running into a problem though when trying to check them out for reoccuring meetings that are scheduled to last for more than a year. When you try to invite a conference room to a meeting that reoccurs for more than a year you get the following eamil back from the conference room rejecting the invite and stating:

Your meeting request has been declined because the end date of the meeting is beyond the booking window. The booking window end date is 7/24/2008 2:56 PM.

Response type: 7
Agent Version: 6.5.7618.0

Reoccurring meetings that last more than a year are required for us because many of our projects last more than a year and so the team meetings are usually set up w/ a reoccurrence for the foreseeable duration of the project...and some with no end date at all...just cancel the meeting invite when the project is complete.

We thought the issue might be tied to the free/busy setting for the conference room but found that it was set to 6 months and yet the "booking window" was shown as 1 year.

Is there any way to extend this "booking window"?

Thanks
 

stash

Diamond Member
Jun 22, 2000
5,468
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On the server side, I believe there is a AutoAccept.config.xml file that contains a BookingWindowInMonths setting. The Auto Accept Agent (AAA) is something that runs on the server to process meeting requests that are sent to resource mailboxes.

The max value for BookingWindowInMonths is 36.

More info here: http://technet.microsoft.com/e...bee1-c767f51c9a1b.aspx
 

narzy

Elite Member
Feb 26, 2000
7,006
1
81
Certainly that is the solution, however I do wonder if you will continue to run in to the problem with an infinite date set on your reoccouring meetings without a definite end date the software can be fickle to say the least. Don't know though I haven't used exchange in forever and dump it for something else when I come across it...