I've been scratching my head about this recently, for purposes of not only migrating users but also for the frequent "Holy ____ time to rebuild my system!" issues...I found some help in--get this--the Outlook Help system!
I know...it surprised me as well...I was also surprised to find out that the Rules are now enacpsulated withint the PST structure...who knew?
Anyway, I think this may provide the help I was looking for, but haven't had time to try it...when/if someone does, please update this thread. A copy/paste from the help file is below, as well as where to find this information by navigating the Help system.
I have had no luck locating a freebie utility anyone has yet written.
A prettier copy of the text below can be found within the Outlook 2007 Help system by navigating thusly:
Outlook Home --> Accounts and Data Files --> Data Files --> Where does Microsoft Office Outlook 2007 save my information and configurations?
Here is the content of the entry:
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Q: Where does Microsoft Office Outlook 2007 save my information and configurations?
A: The following is a list of locations where Microsoft Office Outlook 2007 saves information.
Some of the folders might be hidden folders. To display hidden folders, do the following:
Windows Vista
In Windows, click the Start button, and then click Control Panel.
Click Appearance and Personalization.
Note If you are using Control Panel Classic View, double-click Folder Options, and then continue with step 4.
Click Folder Options.
On the View tab, under Advanced settings, under Files and Folders, under Hidden files and folders, select Show hidden files and folders.
Microsoft Windows XP
Click the Start button, and then click Control Panel.
Click Folder Options.
Click the View tab, and then click the Show hidden files and folders option.
Your configuration may not include all of the following files. Some files are created only when you customize Outlook features.
Personal Folders file (.pst)
Windows Vista drive:\user\AppData\Local\Microsoft\Outlook
Microsoft Windows XP or Microsoft Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
Offline Folders file (.ost)
Windows Vista drive:\user\AppData\Local\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
Personal Address Book (.pab)
Windows Vista drive:\user\AppData\Local\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
Note Personal Address Books (.pab) are no longer supported by Office Outlook 2007. When you upgrade to Office Outlook 2007, you are prompted to import any .pab file into Contacts. If you choose not to import the .pab file, you can import it later by using the Import and Export command on the File menu.
Offline Address Book (.oab)
Windows Vista drive:\user\AppData\Local\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
Command bar and menu customizations (.dat)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Outlook\outcmd.dat
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook\outcmd.dat
Navigation Pane settings (.xml)
Windows Vista drive:\user\AppData\Roaming\Outlook\profile name.xml
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook\profile name.xml
This file includes Shortcuts, Calendar, and Contact links.
Registered Microsoft Exchange extensions (.dat)
Windows Vista drive:\user\AppData\Local\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
Outlook Contacts nicknames (.nk2)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook
Rules (.rwz)
Windows Vista drive:\<user\AppData\Roaming\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook
Note If you upgraded to Office Outlook 2007 from a version of Outlook earlier than Microsoft Outlook 2002, you might have an .rwz file on your computer's hard disk drive. The .rwz file is no longer needed, and the information about rules is now kept on the server running Microsoft Exchange, and in the Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.) for POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) and IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.) e-mail accounts. So you can delete the file.
If you use the Rules Import and Export feature, the default location for .rwz files is drive:\Documents and Settings\user\My Documents.
Print styles (Outlprnt with no extension)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook
Signatures (.rtf, .txt, .htm)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Signatures
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Signatures
Stationery (.htm)
Windows Vista drive:\Program Files\Common Files\Microsoft Shared\Stationery
Windows XP or Windows Server 2003 drive:\Program Files\Common Files\Microsoft Shared\Stationery
Custom forms
Windows Vista drive:\user\AppData\Local\Microsoft\Forms
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Forms
Dictionary (.dic)
Windows Vista drive:\user\AppData\Roaming\Microsoft\UProof
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\UProof
Templates (.oft)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Templates
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Templates
Send/Receive settings (.srs)
Windows Vista drive:\user\AppData\Roaming\Microsoft\Outlook
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\Application Data\Microsoft\Outlook
Message (.msg, .htm, .rtf)
Windows Vista drive:\user\Documents
Windows XP or Windows Server 2003 drive:\Documents and Settings\user\My Documents
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