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Email Backup - Viewable w/o Outlook

C

Cinder

Member
At work we get a lot of receipts in email form from online orders we make. I want to be able to back these emails up and have access to them on our server without the use of a .pst file. We want everyone to be able to open them using word or something of that nature without having to import a .pst file (some of my co-workers don't even know where the power button is) to make it easy.

Are there any suggestions on how to export email messages as .doc or .html files or some other manner to suit our needs.

Thanks in advance.
 
Outlook allows you to save messages in HTML format, which should work just fine since they open in any browser.
 
Our problem is that we have THOUSANDS of emails that we want backed up in this manner. We do not want to have to go single email at a time to save each one in this manner.

I was hoping there might be a 3rd party program that would do this for me, or does outlook already save the messages this way in specific folder?
 
i don't think outlook can do this for multiple messages sadly, so you're probably going to have to find a 3rd party solution. I don't know of any off the top of my head.
 
Dumb question, but why can't you use Outlook to view the messages?

Edit:
Google gave me this. I have no idea if it works, but it might be worth exploring.

http://www.processtext.com/abcoutlk.html

Edit2:
I think the above link would be a little clunky in execution, but it might be usable with clever implementation.

Edit3:
Ok, how about importing them all to Thunderbird, then exporting them in your desired format, maybe plain text?
 
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To be honest, the solution to your problem is better records keeping, not another program.

Anyway... back to business.

Ever think about "printing" the emails as PDF files?

If you have acrobat, you can output ("Convert") an entire folder in Outlook into a PDF. Alternatively, if you have another type of PDF converter, you can also select (all) emails in a folder, and print them into a PDF file. This does nothing for your attachments, but it does not look like you have that to worry about.

If you need to, you can also hire a high school kid to convert each email into a PDF. Pay the kid $100, he'll be happy, bored, but still happy. But it seems like you just want to have the emails elsewhere, so bulk converting a folder, all folders, or individual folders, of emails, into PDFs (or one giant PDF, not recommended, in case your computer crashes), is probably closest to what you're looking for.

Also, you can EXPORT a folder of emails in Outlook into an Excel file (basically it becomes a database). It's more and less powerful, depending on what your needs are.
 
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Nothinman said:
Or save them to a shared Exchange mailbox and setup Outlook to automatically open that mailbox on start?
Click to expand...

this. create an email distribution group "online-receipts@mycompany.com" have the users who need access to these emails in the distro group, and migrate all of your emails over to that mailbox. you may want to ask your exchange admin for plenty of mailbox space.
 
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