It's nothing really more than a set of checklists & reminders after you setup the system. The core idea is that the productivity system manages the complexity for you, so rather than getting lost in the weeds, you design the outcome & set it up to do your bidding in a very efficient way with the bare minimum amount of effort & thinking required. A basic operational tool I use to attack problems is called the
3P Approach:
1. Premise
2. Parts
3. Procedures
So let's use my standard example of managing your wardrobe. The
premise is to have a variety of clean clothes available at all times, with minimal fuss for managing it. The
parts include:
1. Wardrobe inventory
2. Storage management
3. Supplies management
4. Cleaning cycles
And then to break it up into specific
procedures, all based off the main idea of having a managed laundry system: (remember, don't get lost in the weeds here based on the "wall of text"...our focus is the outcome of automated laundry management, it's the productivity system's job to manage all the crap below lol)
Part 1: Wardrobe inventory
Requirements are:
1. I want to have a week's worth of clothing rotation, so that I have enough variety & only have to do laundry once a week, plus a few extra day's worth of clothes if my schedule gets off-course. So say 10 day's worth of clothes.
2. I need to check my inventory every few months to see if anything needs to be repaired or replaced
3. This covers under garments, work clothes, workout clothes, shoes, glasses, wallet, belts, etc.
Setup: Do an initial inventory to see what I have in-stock at home right now
Recurring calendar entry: every 3 months, do an inventory true-up to make sure I have a 10 pairs of clothes, and see if anything needs to be repaired or replaced.
Part 2: Storage management
Requirements are:
1. Place to put folded clothes
2. Place to hang clothes
3. Place to put dirty clothes
Setup: Chest of drawers, hangers, laundry hampers.
Part 3: Supplies management
Requirements are:
1. Want to have enough of a supply inventory at home to not have to go shopping for supplies all the time
Setup: Buy a year's supply of detergent gel packs, liquid fabric softener, anti-static dryer sheets, and bleach. So like half a dozen boxes/bottles of each for my usage.
Recurring calendar entry: Check inventory every 3 months & either buy more at the store or on Amazon if needed.
Part 4: Cleaning cycles
Requirements are:
1. Always have clean clothes available
2. Divvy up the work so I don't have to spend all day doing laundry
Setup: Print out a reminder on washer/dryer lid/door to set my phone alarm to (1) swap washing machine items into dryer, and (2) fold laundry after drying
Recurring calendar entry: White clothes on Monday after work
Recurring calendar entry: Dark clothes on Tuesday after work
Recurring calendar entry: Towels & hand towels on Wednesday after work
Recurring calendar entry: Bedding (sheets & pillowcases) on Thursday after work
Results:
1. I have enough clothing to rotate them throughout the week
2. I have clean clothes all the time
3. I never have to have a big "laundry day"
4. My clothing inventory is easily maintained
5. I never run out of supplies or have to go shopping for them all the time
6. Laundry takes approximately 5 minutes a day
7. I never have to think about managing my laundry, as it's all automated through reminders & checklists
Other than typing this out as an explanation online, I basically never have to think about clothing again for the rest of my life. No piles. No big jobs. No running out of stuff. No running low on stuff that fits or having ratty clothing. All of the elements are addressed through simple recurring calendar reminders to execute specific checklist items. So my part basically included defining what I wanted the outcome to be & then using checklists to setup reminders to do stuff to support that vision. Now multiply that over every assignment & project you have, every recurring thing you have to deal with in your life, like car maintenance, household chores, meal prep, laundry, paying bills, etc. It's a fairly non-standard way of doing things, but having a strong personal productivity system in place is basically the most effective lifehack I've ever come across!
It's also the most effective means I've encountered for bypassing procrastination, because it gives you specific next-actions to do, via reminders, so that you don't have to figure out what to do or get things setup, you just kind of get an alarm of some sort & then do the action in your little pre-setup environment.