What is your company email retention policy......

[The Stigenator]

As a State of California employee who just got upgraded to outlook (previously had novell), I just found out today we have a 90 day email retention policy that auto purges inbox, sent and deleted unless you are a journal ed user then you get 7 years.

Still 7 years for email, why cant they zip it up to save space. Its like the state of california does not understand that emails in business.
Their solution for the 90 day retention, print it out and put it into the files or our online project management database. Here they are trying to go green, on the other side they put out this ridiculous policy.

Problem is we're a govt agency, so technically our emails are considered records (at least where I work). I can see in a private company to nuke old emails.

Whats your company policy?

 

[Jeff7]

Don't know. My e-mails are retrieved from the server and kept on my hard drive. That's backed up on a regular basis. I've got e-mails going back nearly 3 years - as long as I've been with the company.
But I think the server-stored e-mail retention is based more on space usage, rather than time.

Home e-mails....the oldest ones are archived somewhere, from back when I used Eudora for e-mail. Those could be up to 10 years old.

 

[debian0001]

We have a 30 day retention to go to archived secondary mailbox that will empty after 90 but we will have tags that allow users to keep mail up to 7 years as long as the user tags them.

 

[olds]

Same. Since they know better than I do what I need, I just let them delete them.
If it's something I may need, I save it as a draft which stays forever.

 

[xanis]

I work for a small (~30 people) company and we use Gmail. I don't think we even have an email retention policy.

 

[brianmanahan]

90 days and its gone forever

so freakin annoying

 

[rcpratt]

90-day purge every month. But thank god, our project is subject to a litigation hold, so they're not allowed to delete my emails. That would be so annoying.

 

[FallenHero]

Every single email is saved FOREVER. That's right. FOREVER. It's my cities knee-jerk response to certain freedom of information act rulings. So they save everything and will not delete them.

 

[seepy83]

All email is sent to a journal upon creation and archived for 8 years.

Messages stay in the user's mailbox on Exchange for 180 days, and then they are archived to a secondary product (where they are still accessible from outlook and have the same retention policy as the Journal Mailbox...8 years from creation).

We also have the capability of legal holds.

 

[Gunslinger08]

I think we just have a mailbox size limit (5GB?). I don't know how you can live with a 90 day policy. Do you do something that never involves long term projects? I still reference emails that are 2+ years old.

 

[NutBucket]

As far as I know, its unlimited. I have emails in my inbox from my first week as an employee nearly 12 years ago.

 

[SolMiester]

We have an e-mail filing system that stores all e-mail, users are forced to file for relevant client.
We are in the process of migrating to a new WAN, which will have an archiving system called after mail or something like that, that automatically crops the mail contents of ALL mail after a set period and leaves only the header. The contents gets retrieved if the user double clicks, then is archived again next period.
All our e-mail is considered records....

 

[OutHouse]

As a State of California employee who just got upgraded to outlook (previously had novell), I just found out today we have a 90 day email retention policy that auto purges inbox, sent and deleted unless you are a journal ed user then you get 7 years.

Still 7 years for email, why cant they zip it up to save space. Its like the state of california does not understand that emails in business.
Their solution for the 90 day retention, print it out and put it into the files or our online project management database. Here they are trying to go green, on the other side they put out this ridiculous policy.

Problem is we're a govt agency, so technically our emails are considered records (at least where I work). I can see in a private company to nuke old emails.

Whats your company policy?

45 days and it gone. PST files are banned as well.

for zipping... no your email mailbox is in a edb file that contains hundred of other employees mailboxes and if its like ours you will have several .edb files over 4tb.

fiber san space is expensive.