Upgrading computer and need to move Outlook and email folders to new computer

[Replacement]

I am replacing my mobo, os (win7 pro 64bit), adding ram and a ssd. I want to put all of the programs on the ssd with the os.

How do I move all of Outlook with emails and the folders to the new ssd? I am hoping that all of the emails and folders and contacts will remain intact.

 

[Fardringle]

All email messages, attachments, folders, and contacts are stored in your PST file. You will need to reconfigure the mail account settings (email address, mail server name, etc.) on the new machine, but when you do, just tell it to use the old PST file and all of your data will be there.

 

[Replacement]

I am not too computer savvy, how do I tell it to use the old PST file?

 

[CSMR]

Export to pst file. Then import pst file.

But this only applies to locally stored email and contacts. Much better to have them stored online. Then you do not need to bother with moving emails at all. So better to upgrade to a modern email account.

Also not recommended to replace computer hardware unless you know what you are doing.

 

[Replacement]

I have the hardware installed but not I am trying to figuire out how to access the data on her old HD. THe old HD is 219 gb and the new SSD is 128 and will not allow me to clone the info on to the new ssd because of space limitations.



How do I access that data with the new SSD?

 

[Charlie98]

How do I access that data with the new SSD?

I would reinstall the old HDD, export the .pst file(s) to a thumb drive, swap the SSD back in, and then import the .pst files into your new Outlook installation. That's what I did.

If you are able to shrink the partition on the old HDD down to the size of the new SSD, you may be able to clone it straight over.

 

[Replacement]

My plan was to use the old HD still in this computer along with the new SSD.
The .pst files are too big for the 4gb thumb drives that I have, I exported them to an external HD and was going to take the .pst file from there. I did this, but it just transferred the emails and didn't set up the email accounts. It looks like I have to set them up again. Is that correct?
What are the steps to partition the old HD?

 

[sm625]

I have the hardware installed but not I am trying to figuire out how to access the data on her old HD. THe old HD is 219 gb and the new SSD is 128 and will not allow me to clone the info on to the new ssd because of space limitations.



How do I access that data with the new SSD?

If the size differential is the only thing keeping you from cloning, you can simply start deleting stuff to clear off space until you are using around 100GB on the old drive. Then use a partition resizer (like easeus partition master) to change the size from 219GB to 110GB (it has to be less than 128GB, but remember there's GiB and GB so that's why I am lowballing). Then you can clone.

 

[Replacement]

If the size differential is the only thing keeping you from cloning, you can simply start deleting stuff to clear off space until you are using around 100GB on the old drive. Then use a partition resizer (like easeus partition master) to change the size from 219GB to 110GB (it has to be less than 128GB, but remember there's GiB and GB so that's why I am lowballing). Then you can clone.

Can I use the partition resizer without deleting things to get it to 100 gb?

 

[Charlie98]

Can I use the partition resizer without deleting things to get it to 100 gb?

As long as there is less than 100GB of data... :biggrin:

 

[Charlie98]

My plan was to use the old HD still in this computer along with the new SSD.
The .pst files are too big for the 4gb thumb drives that I have, I exported them to an external HD and was going to take the .pst file from there. I did this, but it just transferred the emails and didn't set up the email accounts. It looks like I have to set them up again. Is that correct?
What are the steps to partition the old HD?

Yes, you need to set up the accounts first... and then import the .pst files into the new accounts.

 

[Replacement]

I backed up the .pst files last week, so a week has gone by that the accounts were getting emails.
Is it going to be ok if I use those week old .pst files?
Will I get duplicates or miss some emails?

 

[Charlie98]

I backed up the .pst files last week, so a week has gone by that the accounts were getting emails.
Is it going to be ok if I use those week old .pst files?
Will I get duplicates or miss some emails?

The backup only contains those files it copied.

If you have downloaded new emails onto the new drive, they should still be there if you import the old .pst . If you have not downloaded the emails from the server (for example, I can look at my email on my iPhone, but it still downloads to Outlook when I get home) once you get the new Outlook accounts setup, your old .pst files imported, you should be able to continue and download the 'new' emails still waiting on the server.

If you downloaded those 'new' emails on the old drive, you will need to recreate new .pst backup files to transfer.

 

[Gintaras]

If .PST file goes over 2G, Outlook will crash and you can loose a lot of your e-mails/attachments...

Microsoft Outllook(a.k.a. MS Outhouse)won't give you any warning before it happens...

 

[Fardringle]

If .PST file goes over 2G, Outlook will crash and you can loose a lot of your e-mails/attachments...

Microsoft Outllook(a.k.a. MS Outhouse)won't give you any warning before it happens...

That only applies to Office 2000 and older. Office/Outlook 2003 and 2007 allow 20GB PST files and Office 2010/2013 allow 50GB PST files.