SharePoint

SarcasticDwarf

Diamond Member
Jun 8, 2001
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I'm trying to figure out if Windows SharePoint Services has what I need. I am looking to see if it allows me to assign both a description AND searchable/browsable categories to a document.



We are looking for a system that will allow us to store documents in a central location and then assign custom categories to them. We must then be able to search the document names and descriptions as well as browse by category. Do you think SharePoint would do this, and if so, what version would be required (Services or Server)?
 

Jaxidian

Platinum Member
Oct 22, 2001
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Wish I had more sharepoint experience so I could help but I ain't got none yet. Am about to spend quite a bit of personal time to learn it though. There are some good sharepoint opportunities out there. :)

Good luck!
 

Pacemaker

Golden Member
Jul 13, 2001
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The search is easy as long as it is a MS format the standard sharepoint search will search though the document text.

The only way I can think of to do the rest would be to use document trees and such, or to use a DL for each catagory, but I'm not sure if that's what you want.
 

SarcasticDwarf

Diamond Member
Jun 8, 2001
9,574
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Originally posted by: Pacemaker
The search is easy as long as it is a MS format the standard sharepoint search will search though the document text.

The only way I can think of to do the rest would be to use document trees and such, or to use a DL for each catagory, but I'm not sure if that's what you want.

I guess I have a couple of specific questions:

1) Can you categorize documents (and create your own categories)?
If so, can you browse by category when trying to find a file?
2) Can you type in a description for a document?
 

Pacemaker

Golden Member
Jul 13, 2001
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Originally posted by: SarcasticDwarf
Originally posted by: Pacemaker
The search is easy as long as it is a MS format the standard sharepoint search will search though the document text.

The only way I can think of to do the rest would be to use document trees and such, or to use a DL for each catagory, but I'm not sure if that's what you want.

I guess I have a couple of specific questions:

1) Can you categorize documents (and create your own categories)?
If so, can you browse by category when trying to find a file?
2) Can you type in a description for a document?


1) You can put them in different document libraries on the same page and name them whatever you want. This will give you some ability to browse, but possibly not as much as you want.

2) some types of documents you can and some you can't. For example, you can't describe a word document, but a picture you can describe.

I am not an expert in sharepoint by any means, and it is sometimes rather complicated to do simple things with, so I could be incorrect in this.

 

WobbleWobble

Diamond Member
Jun 29, 2001
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1) You can either create separate document libraries (think folder structure) or you can create additional meta fields in which you can categorize items and create different views for your categories. And yes, searches will pick up criteria based on that meta data as well as the actual content of that document

2) Yes, you can add one or more of any type of field that is supported by SharePoint (choice, single line entry, date/time etc)

Plain old WSS supports this basic functionality. I manage our SharePoint (2003) servers at our organization, so feel free to PM if you have anymore questions.