Outlook 2003 PSTs are now forbidden by my IT

[Cr0nJ0b]

Let me start off by saying...yes, I know what I'm doing would not be the preferred thing by my IT dept...but I'm not looking for support in my decision to circumvvent their rules...I'm just looking for the tools...

Story: It seems that the IT group doesn't want to backup my PST files anymore...or anyone else...so they have applied a rule that bans the creation of PST files and will not allow me to save any emails to PST hence forth. To make up for this they gave me another 100MB of space in my mail folder...which should last until the end of the week. I generally keep everything, it's not the best thing to do, but I don't like wasting time rumaging through my emails (100+/day) and deciding if I MAY need them at some point in the future...

My only current option seems to be cutting them out of Outlook and pasting them into a folder on my system. Which will then generate thousands of tiny files that I have to manage.

Does anyone know of a program that might allow a better way to organize this data outside of an outlook PST?

thanks

 

[OutHouse]

Originally posted by: Cr0nJ0b
Let me start off by saying...yes, I know what I'm doing would not be the preferred thing by my IT dept...but I'm not looking for support in my decision to circumvvent their rules...I'm just looking for the tools...

Story: It seems that the IT group doesn't want to backup my PST files anymore...or anyone else...so they have applied a rule that bans the creation of PST files and will not allow me to save any emails to PST hence forth. To make up for this they gave me another 100MB of space in my mail folder...which should last until the end of the week. I generally keep everything, it's not the best thing to do, but I don't like wasting time rumaging through my emails (100+/day) and deciding if I MAY need them at some point in the future...

My only current option seems to be cutting them out of Outlook and pasting them into a folder on my system. Which will then generate thousands of tiny files that I have to manage.

Does anyone know of a program that might allow a better way to organize this data outside of an outlook PST?

thanks

You should follow your companys rules. As a sys admin i wish my company would allow us to create a rule like that. the amount of space that is eaten up due to HUGE pst files is a total waste of resources.

 

[de8212]

I'm just curious if the IT dept. has forbid you from making a .pst file or they have made outlook unable to create a new one? Isn't there an autmated tool for making them?

Either way, I don't know alot on this subject and I certainly won't question why you want to do what you want to do. It's your job and no matter what others say, everyone does something at their job that those above us do not approve of.

Anyway. I did a quick search and thought one of these might possibly help you.

Text

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[Cooler]

Save the emails on your own thumb drive problem sloved.

 

[SoulAssassin]

Create a rule or manually forward to an external email account (gmail). As a backup guy in consulting now but formally from an enterprise company with ~30K users I can say that .PST files were a constant source of frustration. A user adds a 1K email to a 2GB PST file and the whole 2GB gets backed up that night. There is a real cost retaining that data and you wouldn't believe the crap that people save because they think it's important.

 

[mzkhadir]

create your pst file on your network drive.

 

[KLin]

Originally posted by: mzkhadir
create your pst file on your network drive.

Read the OP's message.

To the OP, can you create a PST on your local PC? The only other thing I can think of is the archive process, but that also creates a PST on your PC.

 

[BucNews]

First - work with your IT department or you will find life miserable.

Depending on the industry you are in the problem with .pst files could be security concerns.

Hard drive space does NOT grow on trees.

Security should not be circumvented unless you DON'T want to be employed anymore.

What is your need -- clearly define it and then ask your IT department what they can do to help. Most of them RELISH the opportunity to meet customer needs with THEIR solution instead of fighting with the MORONS who think they know better.

 

[stash]

Depending on the industry you are in the problem with .pst files could be security concerns.

Or illegal (SOX, HIPAA). The same applies to saving emails on removable media (don't do this unless you have authorization to do so).

The rules exist for a reason. Unless you have some sort of BOFH running your IT dept, they most likely put that restriction in place for a very good cause. It would not serve you well to try to circumvent it. Talk to the IT dept, talk to your boss, whatever. They'll let you know what your options are.

Remember: The email is NOT your personal property. Same goes for any equipment used to send/receive or store that email (your work PC, the email servers, etc).

 

[BucNews]

Stash you are more diplomatic than I am... how long have you been in IT?

 

[Ichigo]

Originally posted by: BucNews
First - work with your IT department or you will find life miserable.

Depending on the industry you are in the problem with .pst files could be security concerns.

Hard drive space does NOT grow on trees.

Security should not be circumvented unless you DON'T want to be employed anymore.

What is your need -- clearly define it and then ask your IT department what they can do to help. Most of them RELISH the opportunity to meet customer needs with THEIR solution instead of fighting with the MORONS who think they know better.

QFT.

 

[stash]

Originally posted by: BucNews
Stash you are more diplomatic than I am... how long have you been in IT?

About 10-11 years I guess.

 

[BucNews]

About the same time as me... I must work with more morons cause I just don't have that amount of tact left in me.