Need help proofing/rewording a rebuttal letter...

[shilala]

Quick outline...
A disgruntled officer (who's no longer an officer) wrote a two page rambling letter about the way the club's finances were reported and had it published in our monthly newsletter. It made no sense, but one of the officers thought we owe him the decency of a rebuttal posted in the monthly newsletter.

Here's what I've got...
"We, the Committee, have reviewed the concerns in the letter "Financial Statement Questions Left Unanswered" posed by ACA member Richard Collard.
While we thought that the questions themselves were of merit, we are unable to respond to inquiries about a book keeping method/financial statement system that doesn't exist.
Our income and expenditures have been carefully and dutifully reported on a regular basis in a simple accrual statement.
We have voted to continue publishing the Treasurer's Report just as it has always been kept, in a very simple fashion stating income, expenses and items of value on hand.
Although a more aggressive book keeping solution may be an asset to the club, we consider it an unnecessary weight on the office of the Treasurer, and one that we do not wish to pursue at this juncture.
Thank you for your concern,
Fraternally,
Signed by the Committe members"

Cliff Notes:
1. Disgruntled member posts nasty letter in newsletter.
2. Committee agrees to publish a rebuttal.
3. I need a proofread/tweak of the rebuttal letter.
4. Profit!

 

[kranky]

Richard Collard's letter last month in the ACA newsletter concerning the financial reporting of the club raised some issues which the Executive Committee would like to address.

As you are aware, the income and expense statement of the ACA has been regularly reported in a simple accrual format. This format makes it very easy to identify all sources of income, all club expenditures and all the assets of the club.

While a more complex system may have some benefit, the significant added workload that it would impose on the club Treasurer does not merit a change at this time. If, in the future, the club finances become more difficult to understand using the current format, the Executive Committee would gladly re-evaluate this position.

Any member who finds the current format difficult to understand should feel free to contact the ACA Treasurer or any member of the Executive Committee with his or her concerns so that we may better understand where any areas of difficulty exist.

 

[shilala]

Originally posted by: kranky
Richard Collard's letter last month in the ACA newsletter concerning the financial reporting of the club raised some issues which the Executive Committee would like to address.

As you are aware, the income and expense statement of the ACA has been regularly reported in a simple accrual format. This format makes it very easy to identify all sources of income, all club expenditures and all the assets of the club.

While a more complex system may have some benefit, the significant added workload that it would impose on the club Treasurer does not merit a change at this time. If, in the future, the club finances become more difficult to understand using the current format, the Executive Committee would gladly re-evaluate this position.

Any member who finds the current format difficult to understand should feel free to contact the ACA Treasurer or any member of the Executive Committee with his or her concerns so that we may better understand where any areas of difficulty exist.

Nice. 🙂
Thanks Kranky!!!

 

[DivideBYZero]

Don't forget that a '?' comes before 'Profit'

 

[Zanix]

Originally posted by: DivideBYZero
Don't forget that a '?' comes before 'Profit'

Indeed, there is no profit without questionable steps.

 

[kranky]

No problem. Upon review, I used the phrase "difficult to understand" twice, and in the first sentence of the last paragraph I'd replace it with "cumbersome".

 

[axelfox]

I guess:

Dear Richard:

F__ you.

Sincerely,

The Board

doesn't work out, huh? 🙂

 

[shilala]

Originally posted by: axelfox
I guess:

Dear Richard:

F__ you.

Sincerely,

The Board

doesn't work out, huh? 🙂

I flew that and they kicked it back at me. 😉

 

[shilala]

Originally posted by: kranky
No problem. Upon review, I used the phrase "difficult to understand" twice, and in the first sentence of the last paragraph I'd replace it with "cumbersome".

Duly noted. I already emailed your work verbatim. I labeled it "Formal Rebuttal Submission" and quailified the changes as "recruited some help".
Here's the email...

Hi Guys,
I recruited some help with the letter.
This is very well done. I'd like to submit it as the rebuttal.

"Richard Collard's letter last month in the ACA newsletter concerning the financial reporting of the club raised some issues which the Executive Committee would like to address.

As you are aware, the income and expense statement of the ACA has been regularly reported in a simple accrual format. This format makes it very easy to identify all sources of income, all club expenditures and all the assets of the club.

While a more complex system may have some benefit, the significant added workload that it would impose on the club Treasurer does not merit a change at this time. If, in the future, the club finances become more difficult to understand using the current format, the Executive Committee would gladly re-evaluate this position.

Any member who finds the current format difficult to understand should feel free to contact the ACA Treasurer or any member of the Executive Committee with his or her concerns so that we may better understand where any areas of difficulty exist. "

Two replies so far
"I like it"
and...
"Sounds good to me. Much nicer than Richard deserves, but leaves him no opening to react with indignation (although he may find some pretext anyway)."

 

[Phoenix86]

Originally posted by: kranky
Richard Collard's letter last month in the ACA newsletter concerning the financial reporting of the club raised some issues which the Executive Committee would like to address.

As you are aware, the income and expense statement of the ACA has been regularly reported in a simple accrual format. This format makes it very easy to identify all sources of income, all club expenditures and all the assets of the club.

While a more complex system may have some benefit, the significant added workload that it would impose on the club Treasurer does not merit a change at this time. If, in the future, the club finances become more difficult to understand using the current format, the Executive Committee would gladly re-evaluate this position.

Any member who finds the current format difficult to understand should feel free to contact the ACA Treasurer or any member of the Executive Committee with his or her concerns so that we may better understand where any areas of difficulty exist.

Holy hell that's an awesome PC (as it should be) retort.

Very nice. 🙂