Is this complaint letter too harsh?

Stark

Diamond Member
Jun 16, 2000
7,735
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I don't think so. My wife wrote this while on hold with earthlink customer no-service.



<< Thank you for contacting EarthLink Customer Support. Our records
> show that you recently spoke to Andrea S and were assigned case number
29657563.00000.
>
> We always want your EarthLink experience to be pleasant and
> efficient. If you have a few moments to spare, we'd love to get
> your feedback on our Customer Support process.




To Whom it May Concern:

I clicked on the link to fill out the survey, however it said that it had already been completed. I am not sure if my husband completed it or not, but I thought I would put my 2 cents in anyway. If I had to give you a response in one sentence it would be "Your service sucks." While that may seem a bit harsh, read on and I am sure you will come to see my point of view.

We have been with Earthlink for many many years for dial-up and for the past year and a half, we have had your DSL service. We have referred many many people to you for their internet needs, both Dial-up and Broadband. I wish we had reason to call your Customer Service or Technical Support, before referring so many people, as we would not want any one we have referred to you, to have to go through what we have had to go through with your phone centers.

Our DSL service was running smoothly for a year and a half, until the morning of August 9, 2001. The evening of August 9th, I believe, is when we were able to determine that it was not a problem on our end, so we phoned your Technical Support. After waiting on hold for a very long time, someone opened up a trouble ticket and said it would be at least 3 days before they would have any information.

A few days later, I called, waited on hold for another very long period of time, to check the status of our "trouble ticket". I was told that PacBell was given the information the day before and it would be 5-7 days before they would respond to Earthlink. Whomever I spoke with was kind enough to give me a $20 credit after I complained and then transferred me to someone else. I asked the next person I was transferred to, if I could at least have unlimited dial-up service until my DSL was in working order. The woman told me "NO", that is not what your contract states. She explained to me over and over that I am only allowed 20 dial-up hours with DSL and that is to use if your DSL is not working. She then went on to say that if I wanted unlimited dial-up, I would need to sign up for that. The fact that I am paying more than the cost of dial-up, even with the $20 credit I was given, did not seem to sink into her head. I asked to speak with her supervisor, and she disconnected me.

I immediately called back, to first complain about this woman and also to get someone with the customer service skills necessary to allow me unlimited dial-up while my DSL was not working. After waiting on hold again, for a VERY long time, and ruining the better part of my weekend, I was able to get someone to "suggest I call back when the DSL is resumed and ask for a credit of any dial-up charges."

Several calls were made between that day and August 17th, when someone was finally able to tell us that Pac Bell disconnected the DSL line, they could not however, tell us why, nor could they fix it. The person's best suggestion was to call the Sales Department and sign up for DSL service, again. On August 20th, I spent the better part of my day, literally from noon until 4:00 pm and then from 6:00 pm until 9:00 pm, waiting on hold, being transferred and getting no help. I could not sign up for DSL service again, as the sales department showed that we were already DSL subscribers. Finally, Brad McComb in the Phoenix Sales department was able to help me. He could get through to somone and was able to tell me that I needed to call Pac Bell and have them release the line and in 24-48 hours, my DSL should be back up.

It is now August 28th and I have no DSL and Brad has not returned any of my voice mails. I spent my whole evening on hold and was able to speak to Bobbie Wood, in the Pasadena office, who was kind enough to laugh at my misfortune and explained that even with her working for you, it took her 3 months to correct the problem when it happened to her. She explained that she was lucky, because she worked at noon, so she had all morning to work on the problem every day. I unlike Bobbie, don't really have all morning. It is my problem, that I can only devote my entire evening to rectifying this problem. Bobbie explained that my situation was unfortunate, because with the long hold times, by the time I get through, everyone who knows anything has already gone home for the day. Today, my husband spent his afternoon on hold with you, only to be transferred 3 times to someone else and then finally back to the main que, when he had to hang up. When I arrived home from work, around 6:00, I spent from that point, until 9:30 on hold and being transferred.

It is now Augst 29th. A "Sandy" was suppossed to call me, and has not done so. I called Pac Bell, they agreed to call Earthlink and let them know that there is no problems on their end, however the Pac Bell rep. had to hang up, because she could not wait on hold for as long as was needed to get through to the proper department. After being transferred twice, she said she was sorry, but she could not wait on hold with me any longer. I remained on the line, and eventually I got through to someone who told me I needed to call Pac Bell. I explained that Pac Bell was on the line with me, but did not have all day to wait on hold. I suggested that perhaps he could call Pac Bell and verify for himself. He explained that he could not make outgoing phone calls. I asked to be transferred to someone who could. He put me on hold and after awhile, came back and said that for contractual reasons, Earthlink could not call PacBell with a customer on the line. I explained that I would gladly wait on hold while this was accomplished. Because he inturrupted so many times, I am not sure he understood that I had no desire to be on a conference call, I just wanted the call to be made. I then asked to speak with his supervisor. Again, he argued with me, inturrupted me and explained that his supervisor would tell me the same thing. He finally agreed to transfer me and I was greeted by Robert, who had an attitude in his voice when he first started speaking to me, so I asked to be transferred to his supervisor. He explained that he did not have a supervisor. That struck me the wrong way, since I knew he was not he CEO. After a few minutes, he tone changed and he sounded like he might actually help me, of course I have been told this before, and will believe it when my DSL is working again. As it stands now, I am suppossed to call him back on Tuesday to get an update.

During the many phone calls that we made, numerous Earthlink employees transferred me (even back to the main phone que), explained to me that they would "love to help me", but they were off of work in 10 , 20 or 30 minutes and the next two days were their days off. During this time without DSL, I realize how useless Dial-up really is, and I use my computer about 90% less. I am finding other things to do with my time and am realizing that I can do a lot more with my time; I have read several books, while waiting on hold and am beginning to think that maybe I don't even want DSL anymore; afterall, when something goes wrong, I have to stop life as I know it, to get it working again and I don't think I have any more energy for that, at least not with Earthlink.

I agree that perhaps some of the problem is out of Earthlink's control, however how Earthlink has handled the situation and the portion that is within their control, leaves much to be desired, to say the least. At this point, changing ISP's will only compound the problem, I am sure, so my hands are tied for now. However, I know my account will not see any referral credits rolling in this month, or ever, unless this issue is rectified to my complete satisfaction, and that is not just getting my DSL up again.

Should you wish to respond, please reply to [Stark's wife's email]

Sincerely,

Mrs. Stark
>>


My wife kicks butt. :D
 

desy

Diamond Member
Jan 13, 2000
5,447
216
106
No problem there what are they going to do ? Cut you off?
My wife used to handle the message cards for a hotel chain she has seen some doozies.
This one accurately explains what has happened, no big.
 

MrMilney

Senior member
Aug 12, 2000
678
0
0
That is quite possible the coolest thing I have read all week. :)

You wife's letter rocked!
 

Stark

Diamond Member
Jun 16, 2000
7,735
0
0


<< what are they going to do ? Cut you off >>


Exactly. I feel like the black knight in Holy Grail:

BLACK KNIGHT: Right. I'll do you for that!
ARTHUR: You'll what?
BLACK KNIGHT: Come here!
ARTHUR: What are you going to do, bleed on me?
BLACK KNIGHT: I'm invincible!
ARTHUR: You're a looney.

 

arod

Diamond Member
Sep 26, 2000
4,236
0
76
This isnt just for earthlink customers.... All big coorps that have dsl service have multiple tech support offices and most dont know anything about tech supprot. If you want DSL get it with a small company. They know about their network and how to solve problem with it but be warned it does cost more. Ill keep my cable btw.
 

palad

Golden Member
Jul 18, 2000
1,586
0
0
Excellent letter, she is very clear and gets to the point, rather than ranting and raving for pages about how valuable she is as a customer yadda yadda yadda. Nothing turns off a customer service rep faster than having a client with an inflated ego yelling at them. I think your wife did a great job being objective and not letting her emotions get in the way. If I were her, I would send copies of this to the local manager as well as the CEO or head of Customer Service.
 

Stark

Diamond Member
Jun 16, 2000
7,735
0
0


<< This isnt just for earthlink customers.... All big coorps that have dsl service have multiple tech support offices and most dont know anything about tech supprot. If you want DSL get it with a small company. They know about their network and how to solve problem with it but be warned it does cost more. Ill keep my cable btw. >>



Yes, I'm learning that. I checked with a couple local isps and it would cost $200 to start up the service and would take 30 days. I'm almost to the point where that would be a better financial decision. Between the two of us, my wife and I have spent over 10 hours on hold with Earthlink.
 

Electrode

Diamond Member
May 4, 2001
6,063
2
81
That little story just made me glad I have Charter cable. It sucks for serving, but at least the tech support is competent! :)
 

goog

Golden Member
Sep 8, 2000
1,076
0
0
Not too harsh that's a very good complaint letter. Calling isn't getting you guys anywhere so hope that letter gets a decent reply.

I've done some customer service work and the logical full of info level-headed chicks get the best results, if you're a total dick it doesn't get you anywhere.
If you curse you get warned and keep at it you get hung-up on.

The joys of a big company are that you rarely talk to the same person twice, and most people don't have the authority and sometimes the knowledge to do anything for you. When one department can't really help you get transferred to another that likely can't help either just to get rid of you're whiny ass (not you in particular).

Good luck.
 

Squisher

Lifer
Aug 17, 2000
21,204
66
91
This letter is disturbing to me in that it shows a level of incompetence I thought wasn't possible. I would send a copy to every name I could find in Earthlink's chain of comand up to and including the CEO.
 

ScottMac

Moderator<br>Networking<br>Elite member
Mar 19, 2001
5,471
2
0
Yeah, great letter send it snail mail to everyone above supervisor level, then email it to 'em a couple times until you hear from someone. Mindpsring used to be a great ISP in all respects, but then Earthlink bought 'em & drove 'em into the toilet.

I would also suggest contacting your State's Attorney General's Office of Consumer Affairs. Write them a note too. Since you have stated the specific times, names, and problems, they may be able to give 'em both (PacBell and EarthLink) a swift kick.

With the legislation in Illinois against Ameritech's chronic poor service, the regulated companies & CLECs are starting to notice when "someone official" is brought into the mix. If you have something like a Citizen's Utility Board, ask them if they also work in this area.

As I mentioned in a previous post, "Scream Load, Scream long, keep records, and be specific" to anyone that might be able to help.

Good Luck to you both.


Scott
 

gygheyzeus

Golden Member
May 3, 2001
1,084
0
0
I really hope they credit you with at least 6 free months of service, if they ever even fix the problem. I'd also mention to them that thousands of people visit this forum every day, who are all very influenced by what their peer's have to say about a company or product. I know that from reading this, I would NEVER consider them for service.
 

gygheyzeus

Golden Member
May 3, 2001
1,084
0
0
Oh, and I like Squishers idea, send that same email to EVERY earthlink email address you can find (corporate related). I'm sure at least one person can help you. If not, they're entire company is doomed.
 

kranky

Elite Member
Oct 9, 1999
21,019
156
106
I hate to rain on the parade, but as a complaint letter it's about three times as long as it should be. It's not clear what you want them to do. It's written well, but it's not right for a complaint letter.

Especially leave out the emotional stuff ("I called back...to complain about this woman..", "ruining the better part of the weekend", "I realize how useless dialup really is").

It's not that the details are unimportant, but to get results you should state clearly what you want them to do, and why. If you can get that into three paragraphs that would be better. You can always reformat the rest of the information in an outline style and attach it to the letter for reference. Make it easy to handle your complaint and you improve your chances of getting results.

All bets are off, though, if they have just decided not to care what happens to customers.

 

Stark

Diamond Member
Jun 16, 2000
7,735
0
0
After listening to your good advice and doing some digging...

OH YA... ;)

[edit]
I thought the page had email addresses... oh well. A little more digging is in order.

I don't suppose anyone has the email addresses for:

Charles (Garry) Betty:
Chief Executive Officer

Michael S. McQuary:
President

Lee Adrean:
Chief Financial Officer and Executive Vice President, Finance and Administration

Linda Beck:
Executive Vice President, Operations

Carter W. Calle:
Executive Vice President, Member Support

Sam DeSimone:
EVP & General Counsel

Karen L. Gough:
Executive Vice President, Marketing

Bill Heys:
Executive Vice President, Sales

Jon Irwin:
Executive Vice President, Member Experience

Mike Lunsford:
Executive Vice President, Strategic Brand Marketing

Veronica Murdock:
Executive Vice President, Acquisitions and Integration

Dr. Mark S. Petrovic:
Vice President, Research and Development

Les Seagraves:
Chief Privacy Officer

Greg Stromberg:
Executive Vice President, Employee Services

Lance Weatherby:
Executive Vice President, EarthLink Everywhere

Brinton Young:
Executive Vice President, Strategic Planning

??

PM if you like (I'll never tell where I got them from)
 

goog

Golden Member
Sep 8, 2000
1,076
0
0
snail mail to corporate HQ, don't see any personal contact info for any execs.

After reading Kranky's post and re-reading the letter and sobbering up some, I'd agree that it rambles. It's a complaint no doubt, but not an overly affective complaint letter.

Things to include:
What is the main problem?
What do you want them to do about it specifically, and be reasonable?
What has been attempted so far (to your knowledge)?
What still needs attention? Most important first.
Short and specific is most affective.

I handle some cs phone calls where rambling tends to happen.
And no I don't work for Earthlink:)