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Ideal corporate email setup

D

dawks

Diamond Member
I'm curious about what a good email setup would be. Lets skip exchange since i have a good understanding of that. But how else would a typical organization do their email system?

For example, right now we have a basic email server with about 100megs per user and running POP3. Each user has a client on their deskop (outlook, outlook express, or thunderbird) which downloads the email from the server, and clears it off (since space is limited). The emails are then stored locally in pst files. For backup purposes we use roaming profiles, but these are causing issues for us, so I'm looking at alternatives.

One option would be Gmail via 'google apps for your domain' with ~8gigs of space and encrypted IMAP, we could just store everything on their server (while keeping local copies).
 
I love the google apps option as it includes the calendar and contacts and documents and a whole host of other apps that can be used to collaborate. Also provides mobile support and tools to move all your old PST files to google. If you go the premier route you are given even more power and options but at a price that i think beats the pants off exchange hosted solutions.
 
I'm curious about what a good email setup would be. Lets skip exchange since i have a good understanding of that. But how else would a typical organization do their email system?
Click to expand...

Sadly, Exchange is pretty much the standard. It's even affordable for small businesses since it's included with SBS.

It really depends on what features you need and what's available to you though. Google is pertty hard to beat for a hosted solution unless you really want Exchange or don't want hosted.

For example, right now we have a basic email server with about 100megs per user and running POP3. Each user has a client on their deskop (outlook, outlook express, or thunderbird) which downloads the email from the server, and clears it off (since space is limited). The emails are then stored locally in pst files. For backup purposes we use roaming profiles, but these are causing issues for us, so I'm looking at alternatives.
Click to expand...

That's probably the worst possible setup. Even upgrading the disks on that server and setting up an IMAP daemon would be a huge improvement.
 
I would guess that anything web based would be a good improvement. Gmail is awesome as always and SaaS solutions on the web tend to be cheaper. What you might not have thought about (or be concerned about) with web based SaaS solutions is Data Loss. It's harder to stop company info from going out with these solutions from what i've seen. For example employee A emails employee B a PDF containing sensitive company data. With exchange or something hosted onsite you can keep that email within your network, with a web based email that has now been sent to the web. While it's probably a good bet that nothing will happen, ever wonder how the First Lady's escape route to the safe house became available via torrent?
 
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