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How does your company purchase PC's?

B

Busie23

Senior member
What is the size of your compnay and how do they go about replacing your pc's? Also, how big are you? We have about 300 users, and we just buy what ever the latest pc is that is a good price. I'm interested if anyone has done any of the lease programs with andy of the big pc companies?
 
we are an HP/Compaq shop, been with them for over 7 years
we buy about 10K-13K pc's annually, so we are roughly on a 7 years refresh

we buy low end boxes, so at ~$500 per box, the annual cost depreciated over 3 years is under $200
 
Lease, though we end up buying some to keep as spares or as boxes that will not need to be upgraded. All machines are Dell and we try to buy all of them at the same time to keep the ghost images the same, that way we can get them in and out in a few minutes if there is an issue.
 
I have about 5 servers, one Mac G5 dual proc server, some multiplexors, 8 lappys, 35 desktops and a lab for kids with about 20 new dells.

We purchase large numbers from major vendors pre-built. However, I build my own box and some of my staff are allowed to do the same. Makes for lots of sonata in the building.
 
Originally posted by: iamwiz82
Lease, though we end up buying some to keep as spares or as boxes that will not need to be upgraded. All machines are Dell and we try to buy all of them at the same time to keep the ghost images the same, that way we can get them in and out in a few minutes if there is an issue.
Click to expand...



That is the route I would like to go, but management seems to dislike the whole lease idea. We have been buying about 10 per month for about the last year or so. The cool part is that we now have about 7 or 8 different types of new machines? Thats on top of the 20 or so different pc's we already had. It is a gigantic mess....I'm thinking about trying to write up a proposal to start streamlining some of this stuff a little better, and hopefully get some better standardization.

Any ideas?
 
I think that they are on lease, then they try to unload them to employees, and whatever is left is credited by dell.
 
Originally posted by: Busie23
Originally posted by: iamwiz82
Lease, though we end up buying some to keep as spares or as boxes that will not need to be upgraded. All machines are Dell and we try to buy all of them at the same time to keep the ghost images the same, that way we can get them in and out in a few minutes if there is an issue.
Click to expand...



That is the route I would like to go, but management seems to dislike the whole lease idea. We have been buying about 10 per month for about the last year or so. The cool part is that we now have about 7 or 8 different types of new machines? Thats on top of the 20 or so different pc's we already had. It is a gigantic mess....I'm thinking about trying to write up a proposal to start streamlining some of this stuff a little better, and hopefully get some better standardization.

Any ideas?
Click to expand...

I dont see the reason of not leasing computer equipment. It gets outdated so quickly that it really should be.
 
if you buy and depreciate them over 3 years, i don't think it costs any more than leasing. but maybe it is different for high end machines
 
I buy a new computer every two years at the university bookshop. My old computer moves to the lab. And the oldest computer in the lab goes to surplus. I handle all the computer purchases. We use Macs and PCs. Apple and Dells.
 
I dont see the reason of not leasing computer equipment. It gets outdated so quickly that it really should be.
Click to expand...

That is my thinking as well. It is the only item that I think is a good option to lease. I also agree with the depreciate over three years theory as well, but we have pc's that are from 97-97 and it is just a mess to deal with them on a constant basis. I'm all for buying or leasing 300 new machines and start off fresh. I'm willing to bet that we could probably even cut one person from our staff....
 
speaking from my own experience with this kind of stuff:

if you buy a pc, your company can depreciate the value of the pc over 3 years. at the end of 3 years, you can either continue to use the machine, throw it away, donate it to charity (har har), etc. Pretty simple stuff.

if you lease, *read the fine print of the contract*. at the end of the lease, your company is usually responsible for packing and shipping the pc back to the lessor in its "original condition" (in our case, this includes the cds and manuals that shipped with the damned thing). Your company would also responsible for the shipping and packaging costs to ship the computer back to the lessor.

most folks at work hate to do this, so they buyout the end-of-lease machine. again, it's important to read the fine print...buyouts can be cheap...or it can be anywhere up to 20% of the original value of the machine (e.g. $200 on a $1000 pc). you would not pay this in a 'buy' scenario.

also. your company has to remember to either return or buyout the end-of-lease machine. the lessor really isn't gonna send you a nice reminder to do it. what usually happens is the lease contract is written so that your company is obligated to pay the monthly lease costs until it decides to return or buyout the PC. so keeping tabs of where these leased pcs are in your bldg(s) is very important.

bottom line? if your company has a small pc population, and really needs to watch its cash flow every month, then leasing is a good fit.

if your company has a big pc population (e.g. > 3k), and is cash rich, then save yourself the headache and just buy the computers.
 
Originally posted by: Shortcut
speaking from my own experience with this kind of stuff:

if you buy a pc, your company can depreciate the value of the pc over 3 years. at the end of 3 years, you can either continue to use the machine, throw it away, donate it to charity (har har), etc. Pretty simple stuff.

if you lease, *read the fine print of the contract*. at the end of the lease, your company is usually responsible for packing and shipping the pc back to the lessor in its "original condition" (in our case, this includes the cds and manuals that shipped with the damned thing). Your company would also responsible for the shipping and packaging costs to ship the computer back to the lessor.

most folks at work hate to do this, so they buyout the end-of-lease machine. again, it's important to read the fine print...buyouts can be cheap...or it can be anywhere up to 20% of the original value of the machine (e.g. $200 on a $1000 pc). you would not pay this in a 'buy' scenario.

also. your company has to remember to either return or buyout the end-of-lease machine. the lessor really isn't gonna send you a nice reminder to do it. what usually happens is the lease contract is written so that your company is obligated to pay the monthly lease costs until it decides to return or buyout the PC. so keeping tabs of where these leased pcs are in your bldg(s) is very important.

bottom line? if your company has a small pc population, and really needs to watch its cash flow every month, then leasing is a good fit.

if your company has a big pc population (e.g. > 3k), and is cash rich, then save yourself the headache and just buy the computers.
Click to expand...

I don't know of many large companies that buy their PCs outright.

Our lease is coming up with our current herd. The buyout price for each and every Dell Optiplex GX110 is approximately 5% of the original cost, including monitor.
 
Not sure how large we are in the US but definitely over 15,000

90% of employees get Laptops leased from HP, Dell, or IBM. Replacement period is every two-yrs.

Felt lucky to have back to back IBM's for my first 4yrs. Absolutely bulletprrof!

Now I have a Compaq by HP. nc6000 loaded with 768MB of Ram, XP Pro, Centrino. Love the wireless and battery life. Hate the stand-by button.




 
we own the servers that we use for intra-company stuff, but we lease the servers we use for clients (HP/Compaq's for the high-end, Dells for mid-range, and Supermicros 's for the low-end).
 
My school:

does not listen to me (only listened to me once and got SBS server 2003 and loved it)

despite that, they don't listen to me; they buy overpriced crap computers, with wasted and unused resources (memory), but a crap processor :roll:

i wish they would just let me take over the computer department 🙁
 
They buy them. Mostly Dell's and HP's. When the service contract runs out, they donate them to schools.
 
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