Diverting Outlook 07 emails from the inbox to a personal folder...

[Caveman]

Can it be this hard? Assumption was that I could just write a rule that said, "Take all emails arriving in the Inbox and dump them to personal folder XYZ"

Does nto appear to be the case. It's a pain having to worry about the size limit as I routinely go back 6-12 months in my emails and have lots with attachements...

Need to be able to divert incoming to get around the server limit at work...

I see I can write rules for each person, but that seems stupid; there's got to be a better way...

 

[saratoga172]

If you have a mailbox size limit diverting mail to another folder won't work. Folders are still part of your mailbox and factored into the size.

What you are probably looking for is the archive function. You can set and auto archive that'll pull mail on a set schedule every x days. At work we set our employees to 30 days by default. It allows us to keep server mailbox sizes smaller while allowing people to keep most of their mail.

 

[Caveman]

As long as I divert out of the Inbox I'm ok - no data limit restrictions in the personal folder which has no limit other than my HDD space... It's just the inbox on the server that has a 2GB limit for Inbox, Sent, and Calendar...

I don't want to do archiving at all as I need quick access to all data in realtime...

 

[saratoga172]

Look up what archiving does for you within Outlook. The archived folder can be mounted to Outlook and accessed as much or as little as you need. The archive is stored on the computer and when mounted to Outlook is essentially a separate folder.

I find it odd however they only measure the Inbox size and not the entire mailbox size. The mailbox would include Inbox, Sent Items, Outbox, Deleted Items and anything you created under the mailbox.

If they only measure the Inbox why not create a folder outside of the Inbox and set a rule to route all incoming mail to that folder.

I still think an archive is the easiest and most efficient route.

 

[Caveman]

You are correct on Inbox, Sent, Outbox, Deleted items being included in the top limit.

I may check out archiving but why is it so hard to make a diversion rule to dump all inbox to another personal folder or sent items as well... Should be as easy as one rule for each. It doesn't make sense...

 

[saratoga172]

Archiving creates a new personal folder. That folder has to be stored locally. I haven't looked at rules for incoming mail going directly to a different .pst file so I can't say for certain if it will or won't. I would lean to no because there has to be something there to delete the mail from the mailbox when it's moved.