Accounts Payable software

[MBony]

I am looking for a piece of software to work along side my document scanning software so that when I scan bills in to be paid I can put in the terms for payment or a time for checks to be cut and paid on time.

Thanks

 

[Davegod]

business or home use?

 

[MBony]

Originally posted by: Davegod
business or home use?

business

 

[Davegod]

Well I'm not really sure what you are doing currently, I assume just scanning them in as image files.

I've not used the most recent Sage or QuickBooks in any depth yet but did pick up on some hints previously about tying in document scanning. There's no hints about it on the Sage website (though I'm hardly surprised), Quickbooks website does list as a feature "Just scan in and attach related documents to particular accounts or projects, so you have everything you need in one place for easy reference at tax time."

Alternatively, simply use reference numbers that refer to the scanned image filename or tag. Most of that can probably be automated (both file name and reference incrementing by 1) but you should check every n'th entry per batch. If you simply need a "smart" list of bills to pay, you could just tie it into a spreadsheet/database.

 

[Pabster]

QuickBooks will do what you want. You'll need Pro though.

 

[Davegod]

If you have an accountant, it's probably worth a phone call before overhauling your bookkeeping. Having knowledge of your business he may have comments that an online forum cannot provide.

If you do go for the software, I'd set aside some time for the initial setup: it's well worth thinking it through and getting it right from the beginning. I'd certainly have a copy of your last set of accounts handy as well. The most important thing with bookkeeping is to have a good initial set up, a consistent approach and to reconcile the bank.